I have a situation in which my direct reports and I work together every day. We are in close contact and communicate regularly about work and personal topics like family. I am finding it very difficult to stick to the regularly structured format of the O3's. So I was thinking about restructuring the format a bit to touch on those topics we don't seem to get to throughout the day such as their personal and professional goals. I am struggling with the best way to do this. Thoughts / comments are encouraged.