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Submitted by schlaud2 on


I recently resigned (today) and my company is demanding a resignation letter. I brushed off the first request becuase they asked me to deliver it closer to my last day. I just received an email from my boss that states he would like it tomorrow.


How do you say no politely while being firm?


How do you respond to "why not?"


Thank you for your help!

Roccobass's picture
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I see the resignation letter as an expected and professional courtesy. Under the rubric of not burning bridges I would think it would be a good idea to honor their request.  You are not obligated to give them the “why” in any kind of detail that would reflect badly on yourself or throw anyone else under the bus. The letter only need consist of a few simple lines offering gratitude for the opportunity to work there, when your expected last day will be and if you feel compelled to put a reason for your departure you can give a polite but vague “pursing other opportunities” type answer.

Good luck in your new endeavors -


TomW's picture
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"How do you respond to "why not?""

Well.... why don't you?

All they need is a letter stating your last date of employment. (unless they asked for more?)

dave445's picture

I had the same need to provide a resignation letter when I left my last job.    It went something like this:

Dear <<boss>>:

I resign effective <<date>>, and am willing to stay on up to four weeks to transition the role.




That's it.   Don't get into why, issues, problems, etc.   Just say "I resign", then go about being professional.  Exactly as Mike & Mark describe in the "How to resign" casts.


markbyantaylor's picture

I might be missing the point, but why are you not providing a letter?

I cannot see any reason to withhold it (assuming the decision to resign was yours).

The company really needs a signed letter so that it terminates your contract of employment.  You have a contract that you sign at the start of your employment and then, in this case, a signed letter to say that you choose to terminate the contract of employment in place.

Without a signed letter and the resignation only being verbal, stopping you coming back to work 2 weeks later?  One of you needs to terminate the contract in writing - and as it is you leaving then it is your responsiblity to provide the letter.

Sorry if I'm missing the point on this.



jrosenau's picture

I know the recommendation, but most companies want it written down.  Provide them what was suggested above - I resign effective <date>.