I am looking for some advice on how to handle a situation.
First some background:
I own a small specialty consulting company and have a contractor working with me on a project for a key client. The client has a travel policy with regards to meals while travelling for them which lists an amount per day that is considered reasonable. The consultant travels for that client and submits his receipts to me which I then pass on to the client. I have a good relationship with the client and want to maintain that.
The consultant when travelling (by himself) on the client's business tends to buy a lot of snacks and will have several meals back to back the totals of which are within the recommended limits. For example, arriving in the evening at the client's city to work the next morning he went to Burger King at 2237h and had a burger and fries and then was at McDonalds at 2255h for Chicken nuggets and a Chicken sandwich. This is just an example and there are more like this.
While I certainly respect that people should have a choice as to how and what to eat; I also feel that when working for a client that this should be reasonable (obviously my personal judgment here is that having two meals back to back is not reasonable). I am concerned about the optics of this with my client as I pass through these receipts to them. The client hasn't said anything but I also want to make sure they don't either. I feel like I want to say something to the contractor but these expenses are within the policy however the optics don't sit well with me and they are my client.
Look forward to suggestions on how to handle this situation. Thanks!