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This is totally self-serving, but I'll post it anyways.

I am coordinating an annual meeting for about 250 folks in December 2013. In the past we've used Florida because of good weather and cheap flights. I'm about to fall back on the Tampa, Orlando area again because it's safe.

Any other warm, U.S. sites you folks would recommend for a 2-3 day business meeting? A few points to consider:

1. We'd like to do as much outdoors as possible (meals, team building event). 2. Folks are flying in from all corners of the U.S. 3. Cost is a factor

Look forward to any suggestions you have.

Best,

Rob

GlennR's picture

I'd recommend San Antonio along the River Walk or St. Louis in the downtown area. Both being central would shorten the flights from the west coast and not add that much time for people coming from the NE. Overall, St. Louis has shown to be less expensive for conventions than other cities.(Be aware my data is about 4 years old.)

rcbottass's picture

Thanks! Appreciate the ideas

RCB

dmb41carter36's picture

Please, do not interpret any disrespect, but I would just like to throw out there perspective for you to consider. 

The people at the bottom of your organization HATE these get these things. Many view them as a waste of time and company money. There was one year where all the sales people got flown to Cancun for an event yet many of the plants layed off people and saw frozen pay rates. I'm sure most have a similar story.

People know this, people talk, and it can be incredibly bad for morale. That being said, I would stress trying to keep this in mind as you plan your event.

Again, I am not debating your motivation, or judging your morals. I am simply pointing out that there is some caution to be had.

On a practical sense, I would consider if the majority of your people are coming from a few locations, see which airline services those places. For example, Delta has a huge hub in Atlanta and Detroit. If you have many folks from Detroit, you could consider Atlanta.

rcbottass's picture

I can appreciate your comments 100%. In the past I was one of those people at the bottom who either delighted in or grated my teeth during large, multi-day meetings. Now I find myself in the planning seat of a meeting that has traditionally occurred whether I like it or not!

I am in charge of content, so using my past experience, both positive and negative, I'll do my very best to make it both impactful and actionable. As you know, you can't make everyone happy, so there will be dissenters no matter how many people are satisfied or even elated.

The location can often make or break these events. No matter how excellent the speakers, break-out sessions and video production are, if you have a room that's not clean or the food stinks - it's all for naught.

My team has their ideas on the best locations. That's why I'm reaching out - for additional perspectives.

Thanks for your input!

Rob

DRD282's picture
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I don't have a recommendation for where in the country to locate an event, but I have used http://www.cvent.com/ in the past to find actual venues in specific locations, and it was a great experience. I don't work for them and am not affiliated with them in any way, but I really thought it was a great way to get a lot of RFQs out there fairly easily. By way of disclaimer, I've never used it for a group the size of yours, so I have no idea how it scales.

rcbottass's picture

thanks for the recommendation. I'll check it out!

Rob