I want to start O3s for my firefighting team, but scheduling is a problem, because most days we send people out to cover shortages at other fire stations.
My team make-up is me in charge with 2 junior officers (one of whom is sent out more often than not - he's the one with the 'horns', the other one with the 'halo' stays with me) and 9 regular firefighters. Minimum crewing is me and one of the junior officers, and 6 firefighters. As you might imagine, the working relationship is (or at least should be) close with everyone, so for the purposes of O3s, I consider them all as direct reports.
Our shift pattern is 2 days and 2 nights. I was thinking trying to do O3s on 2nd day and 1st night, because 1st day is always too busy, and 2nd night has no margin of error.
We don't know who is going to be sent out until the beginning of each shift, so scheduled O3s are always going to slide. Also, certain days, like today, our 2nd day, are taken up with scheduled all-day training input on various topics.
Should I (1) simply re-schedule, (2) just grab someone whenever I can (firefighters may take to this more readily than most people), (3) schedule 'O3 slots' and meet with whoever is there, (4) have a really short meeting before a person leaves?
PS sometime I worry about using too many brackets.