I am the director of project management for a company that does very airport projects, often over $50M, a good number over $100M. I have 12 Project Managers (directs), and 6 support staff (planners, coordinators - also directs) and 5 dotted-line directs. About half are based on my location at our main office and the rest are remote. I started O3's when I started here about 2 months ago, and they are going well. Keeping above 80% overall for my weekly O3's.
However, it is a lot of time - although only about 20-25% of an 40-hour work week, the schedule is tough when I have travel - airports on both costs, midwest, and in Canada. And it is tough when I have to deal with the numerous unplanned issues. I have O3's primarily scheduled Tue-Thu, but with weeks I travel, or have a significant unplanned issue, it is almost impossible to reschedule.
Thoughts or suggestions on how to manage O3's in this situation? I've thought that maybe with my senior PM's, going to every other week just to build in some bandwidht for rescheduling or the problems that typically come up in this business. I like my weeklys, and so does the team, but it doesn't seem sustainable as I get deeper into site issues for the company in my role.