Is there anything I can do better to get more tasks done, increase my knowledge with all I have going on, and become more effective?
I’ve listened to the podcasts on calendar/time management, and also the ones on massive workload increases, etc, but I am still struggling with task management and completion.
I can get up 80+ emails a day, which is probably not a lot but the majority of which require some research and collaboration. I have also been tasked with learning SQL to pull data because our tech resources have been depleted. I report to a senior staff member who also requires data pulls. Directors also come to me for data pulls. I get open records requests I have to pull data for.
On top of that, I am trying to move many technology changes through my organization to meet state and federal requirements. Also I have a team of 5 the does much of the data error clean up and they communicate with me quite frequently as they should. I also work to resolve their issues as well, which can be around 4-8 issues a day. Sometimes they are quick ones, other times they are hour type issues.
So I am working on a problem, or am in a meeting, which can be frequently, the emails get backed up quickly, 600+ unread currently. I still process all high priority, supervisor/higher-ups and emails to my tech department. I also ensure the data collections get done, which are my job priorities. I fell 2 miles wide and about a centimeter deep at times.
On top of this, I have about a foot of material I need to read and be conversant in. (I was hired into a new field which I do not know, but all the gov’t policies and programs I need to learn, but I’m just treading water so it’s difficult to get caught up on the foot of material I need to read, much less get ahead.)
My boss seems happy with my performance. My annual review was good.
Maybe this is just an hours thing, I put in around 42-48 hrs a week but I think my work / life balance is good because I have some responsibilities outside of work. So, I seem to be meeting my major priorities, my work / life balance seems good, but I feel ineffectual.
Every day is like a process of ‘what’s the most important thing for me to do right now.” My calendar is set up per Manager-Tool Guidance, but it gets frequently busted when tech issue comes up or a data request comes from a high priority. I frequently catch myself having about 15 windows open going back and forth from item to item trying to put out fires.
My GTD inbox itself is about 6 inches high. There is so much to do in my job, I do work hard all day and I’m spent in the evening.
Is this a typical place to be? Do I need to man up an just work more? It seems like I should be more effective. Is there anything I can do better?
Thanks for your help.