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Submitted by rwwh on


I am using my computer to take notes now. :oops: It has not been taken badly thusfar, but I wish to follow good advice. It will be hard to write on paper. The only papers in my office now are O3 forms.

It will take more work to convince me to use paper if I am responsible for the official minutes of a meeting :wink:

My question is: how many note books do I need :?: Do I need one for each type of meeting? or one for all? How do I find my notes of the previous meeting?

Related: Do I need to get back to old notes next month if my actions have been taken? Do I take notes on other peoples actions? Can I remind other people of their commitments? Can I use my notes to verify the accuracy of the minutes of the meeting?

pmoriarty's picture
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I keep each direct's O3's in a separate notebook plus I have one more all-purpose notebook that I use for everything else.

wendii's picture
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Hi Paul

I follow the GTD methodology and use the notes I take from meetings as my capture tool. When I get back to my desk I transfer the actions into my outlook tasks, as well as those actions I need to follow up from others. Then, I just follow through completing actions and following up when neccessary. This way I only have one book, which contains a chronological list of the meetings I attended.

I do have another book which I use for interviews, because I have to keep those notes for legal reasons. I just write the name of the candidate, the job title and the other interviewers names at the top of the page and then the question areas as I go down the page.

I hope that helps.


RichRuh's picture
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I'm another GTD zealot.

O3s go in a file- one file per direct.

I used to use a Franklin Planner (one notebook), but I've converted over to a Moleskine notebook (thanks to Terrance and Steve at the MT conference). I have a small index in the front of the book that I update on a weekly basis.


attmonk's picture

I use an expanding file for my O3 notes, one section for each direct. That way its not too bulky to take them all with me, and if they get full it encourages me to get rid of the older notes.

I use loose leaf for taking meeting notes, then capture actions after the meetings (same for O3's). I also have a desk diary for jottings, important events of the days etc

Mark's picture
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They're time based, not activity based. Recency is the correlated factor in most business activity. When it's not, prep time is usually required. Using the Cornell method, or even one of your own, allows you to highlight purpose and key points of a meeting.

O3s are a unique enough meeting to justify separate "accounting". And frankly, when you're running a meeting, you'll have the agenda, right? And if things are really running well... so will everyone else!